What Is the Process for Closing My DOT Number?

Written by Nick Webster

Published on Feb. 17, 2023, 6:10 a.m.

What Is the Process for Closing My DOT Number?

“What is the process for closing my DOT number?” That is a common question our business receives from customers across the country. Closing your DOT number is quite simple. You'll need to first write a letter to the Federal Motor Carrier Safety Administration (FMCSA) requesting to close your DOT number and provide an effective date for the closure. This must be sent via mail or fax, not by email. Include any relevant documents such as insurance certificates or proof of registration cancellation (if applicable) in the letter. It's important to keep a copy of everything you send for your records. For additional programs, check out MCS-150, Must visit FMCSA Hours of Service Suspended topics.

After receipt of your request, the FMCSA will process it and issue a final notice with any relevant instructions on closing out accounts with other government agencies, such as the IRS. Once you've completed all necessary steps, you can consider your DOT number officially closed! But if you need help closing your DOT number, do not hesitate to give our organization a phone call right now. We are standing by to deactivate your DOT number ASAP. Visit DOT Authority Package, Tips to prepare for 2023 DOT Week filings in minutes.

What Are the Steps To Inactivate a USDOT Number?

Consider taking the following steps to inactivate (close) your USDOT number:

  • Contact the Federal Motor Carrier Safety Administration (FMCSA) to deactivate your USDOT Number.

  • Submit a written request to FMCSA (along with documentation such as proof of ownership or control of the company) and other applicable paperwork.

  • You may also need to provide information about the reasons for inactivating your USDOT number.

  • Once your written request is received and reviewed by FMCSA, they will either contact you via email or phone with additional instructions on how to proceed with the process.

  • Follow all instructions provided by FMCSA in order to successfully complete the inactivation of your USDOT number.

  • After completing all requested steps, wait for confirmation from the FMCSA that your USDOT number is now inactive.

How Do I File a DOT Out of Business Notification?

If you're a business owner who has decided to close up shop, you'll need to let the public know and comply with regulations. One of the most important steps is filing an Out of Business Notification with the DOT. Here’s how to do it.

First, contact your state’s Department of Transportation and ask if they require an Out of Business notification filing by law. If so, ask them what forms need to be completed in order to file. Each state has different rules and regulations when it comes to this process. Once you've gathered all the necessary information, fill out and submit any required forms. Then, make sure you have copies of all paperwork related to your business closure.

Who Must Have a USDOT Number?

If you're a business that operates a commercial motor vehicle engaging in interstate commerce, is is extremely likely that you must have a USDOT Number. This includes but is not limited to:

  • For-hire motor carriers transporting passengers or property as part of their business.

  • Private motor carriers transporting passengers or property as part of their business.

  • Motor carriers providing transportation services within certain local areas and that are exempt from filing biennial updates with FMCSA under 49 CFR 390.19(a)(1).

  • Brokers arranging freight transportation for compensation.

  • Freight forwarders arranging the transportation of cargo for shippers or receivers.

  • Some Leasing companies (lessors) that lease equipment.

Does the Government Charge a Fee To Deactivate DOT Numbers?

In most cases, the US Department of Transportation does not charge a fee to deactivate DOT numbers. This process is free for carriers who no longer need their number active. To deactivate your DOT number, you'll need to submit proper documentation such as a completed Motor Carrier Identification Report (Form MCS-150) and other required documents to the FMCSA. Once this paperwork is processed by the FMCSA, your DOT number will be officially deactivated.

Do DOT Numbers Expire?

No need to worry! DOT numbers don't expire. Once you register for a US DOT number, it remains valid for the life of your business. This means that you can enjoy peace of mind and security in knowing that your DOT number never has to be renewed or re-registered, so you can focus on running your business instead. Plus, having a permanent DOT number makes it easier for customers and partners to do business with you. So if your DOT Number is registered, rest assured that it will always stay valid. Now isn't that great news?

But keep in mind that you must update your information with the DOT every two years. This process refers to an official biennial update. You can perform this update by filing an MCS-150 form with the FMCSA. In fact, our organization can conduct this filing on your behalf. Please check out our biennial update web page. Also, take a look at the Drug and Alcohol Program policy. What is DOT Clearinghouse Enforcement?

How Do I See if My USDOT Number Has Active Status?

The answer is: it's easy! All you need to do is go to the FMCSA website and enter your USDOT Number. The FMCSA site will return a detailed report about your company, including its active status or any pending issues. You can also call 1-800-832-5660 and ask for information about the status of your USDOT number.

It’s important to ensure that your USDOT number is up-to-date since it must be renewed every two years. If you don’t know when it was last renewed, you can look at the expiration date on the FMCSA report. If you nee help with this, please give our business a phone call.

Can My Carrier Operate With an Inactive or Deactivated DOT Number?

No, your carrier can't operate with an inactive or deactivated DOT number. According to the DOT, commercial motor carriers must obtain and maintain a valid USDOT Number in order to legally operate on public highways in interstate commerce. Check out The Basics of Farm Exemptions. You will then have the ability to maintain complete motor carrier authority.

If the DOT has taken action against your carrier, such as suspending or revoking a DOT number, then you must cease operations until you have received authorization from the DOT to resume operating. Operating without a valid USDOT number is considered a serious violation of federal regulations. The violation can result in substantial fines and other penalties for both you and your company. So make sure you keep that DOT number active at all times!

How Can I Cancel Trucking Authority?

Trucking Authority, also referred to as a Motor Carrier Permit (MCP), is required for any business that operates CMVs in interstate commerce. To cancel your MCP, you will need to complete the appropriate paperwork and submit it to the FMCSA. The required documents and instructions for cancelling your MCP can be found on the FMCSA website. Check out Driver Qualification Files.

Additionally, all states may require additional steps for cancelling a Trucking Authority so be sure to check with your local DMV or motor vehicles agency before submitting your cancellation paperwork. When you have completed all applicable forms and requirements, send them along with proof of insurance and payment to the FMCSA. Once they receive and process your request, the agency will let you and your carrier know.

Can a DOT Number Be Revoked?

Yes, it is possible for a USDOT number to be revoked. The DOT has the authority to revoke the USDOT numbers of carriers that fail to comply with the regulations and requirements set forth by federal law. Importance of The FMCSA 30-Minute Break Rule.

If a carrier fails to follow safety standards, does not have properly licensed drivers, or fails to pay fines on time, their USDOT number can be revoked or suspended. In cases like these, the DOT may also issue an Out-of-Service Order. This will prevent a company from operating until they comply with all regulations, including reinstating a USDOT number.

Summary: Steps for Closing a DOT Number

Written below are the common steps for closing your DOT number. If you have questions, do not hesitate to call our organization. We can help you close our DOT number ASAP.

  • Contact the FMCSA at 1-800-832-5660 or online at https://www.fmcsa.dot.gov/registration/contact-us.

  • Provide your DOT number, name, and reason for deactivation.

  • Submit any required documentation to verify your information (e.g., proof of ownership).

  • Once approved, you will receive an email confirming the deactivation process has been completed.

  • After the confirmation email is received, contact the your state’s Department of Motor Vehicles to cancel any remaining permits or registrations associated with the DOT number.

  • Once you complete these steps, a final notification from FMCSA will be sent that indicates your DOT number has been successfully deactivated.