DOT Clearinghouse

Written by Nick Webster

Published on May 15, 2023, 11:42 a.m.

DOT Clearinghouse

Here is what the DOT Clearinghouse is:

  • The DOT Clearinghouse is a secure, centralized database that stores critical information related to commercial drivers in the United States.
  • It provides employers with 24/7 access to driver records and medical information, helping them ensure that their drivers are qualified and compliant with all applicable regulations. Visit Clearinghouse DOT Basics.
  • It also helps states and enforcement officers by providing an easy way to search driver records in real-time.
  • The Clearinghouse also serves as a single source of truth for CDL holders across multiple jurisdictions, eliminating the need for tedious manual data entry when transferring records from one state or agency to another.
  • Finally, it ensures that drug and alcohol violations are accurately tracked so employers can take appropriate action when needed. Also visit DOT Clearinghouse Enforcement.

An Overview of the FMCSA Commercial Driver's License Drug & Alcohol Clearinghouse

The Federal Motor Carrier Administration (FMCSA) has created the Commercial Driver's License (CDL) Drug and Alcohol Clearinghouse. This comprehensive database contains details relating to violations of the Department of Transportation's (DOT) controlled substances and alcohol testing program for CDL holders. Read here about Starting a Trucking Company Correctly.

This Clearinghouse provides employers with a reliable source of information, helping them to make informed decisions when hiring and managing employees who hold a CDL license. With better information, they can ensure the safety of all individuals on the roadways by reducing drug use among drivers in commercial vehicles. What is DOT Clearinghouse Enforcement?

Key Clearinghouse regulations, mandated by FMCSA, necessitate that employers and certain service agents like MROs, SAPs, and C/TPAs submit any violations of the drug and alcohol rules in 49 Code of Federal Regulations Parts 40 and 382 to the Clearinghouse. This applies to both current and future employees. How To Request the DOT PIN Number?

Employers must utilize the Clearinghouse to search for any drug and alcohol violations of current or prospective employees before they are allowed to operate a commercial motor vehicle on public roads. Furthermore, employers need to run annual queries in the Clearinghouse for each driver currently employed by them. This is a requirement set forth in the Final Rule of the Clearinghouse.

The Clearinghouse gives FMCSA and employers the resources they need to spot drivers who are not allowed to drive a CMV because of DOT drug or alcohol program violations. It also ensures that these drivers go through the necessary evaluations and treatments before taking any CMV on public roads. What is Unified Carrier Registration?

Drivers who have committed a violation of their employer's drug or alcohol program must report this information to any subsequent employers for the next five years. The Federal Motor Carrier Safety Administration's Clearinghouse enables employers to identify such drivers, ensuring that safety regulations are upheld and that those who do not comply with these rules face the appropriate consequences. Records of violations will remain in the Clearinghouse until either five years have passed or the driver has completed the return-to-duty process, whichever comes later. What is DOT SAP Program?

The FMCSA Clearinghouse Launched on January 6th, 2020

Employers who do not follow the Federal Motor Carrier Safety Administration (FMCSA) requirements face legal repercussions. Maximum civil penalties for violations can reach up to $2,500 per offense according to 49 U.S.C. 521(b)(2)(C). The Drug & Alcohol Clearinghouse was created with the passing of a law which required the FMCSA to create an online system to help manage substance abuse related information. Importance of The FMCSA 30-Minute Break Rule.

How Can Clearinghouse Services Help Me Stay Compliant?

Our Clearinghouse services can help employers remain compliant with the requirements of the Clearinghouse. We provide comprehensive guidance and consultation to assist them in navigating through it, along with required annual queries to determine any violations. Furthermore, we offer drivers access and reporting requirements, allowing owner-operators to have a say in their records. What is MC Number?

Additionally, our Medical Review Officers (MROs) are on hand to accurately report information about drug and alcohol test results for employees. Lastly, we aid Drivers in correcting any incorrect data stored in the Clearinghouse. With us by their side, employers can be sure that they're following all guidelines correctly! Must visit FMCSA Hours of Service Suspended topics. Also, take a look at the Drug and Alcohol Program policy.

Does Your Carrier Need Help Finding a Quality Driver? Clearinghouse services makes it easy to stay compliant with FMCSA regulations. With our innovative services, you can quickly and easily find drivers who are free of substance abuse issues. How to get Oregon Trip And Fuel Permit?

Our comprehensive Clearinghouse helps you verify that drivers have not failed drug or alcohol tests and completed the necessary return to duty process with the Substance Abuse Professional (SAP) program. We will help guide you through the process and take care of all your Clearinghouse responsibilities – saving you time and money in the process! Let us help simplify your hiring process today. Visit DOT Authority Package, Tips to prepare for 2022 DOT Week filings in minutes.

We’re Here to Help

We provide Clearinghouse services to assist employers in their transition to the new drug & alcohol testing rules. From January 6, 2020 onwards, employers are required to notify drivers and driver-applicants of these changes. Our services help ensure that businesses are compliant with these regulations and also provide an opportunity for drivers to seek out substance abuse treatment if needed. Let our organization make this process as smooth as possible for you! Learn here How to Prepare for a Compliance DOT Audit.

Our Experts Can Provide Full Query Management can provide full and limited DOT Clearinghouse queries for all CDL drivers as mandated by the DOT. This includes pre-employment inquiries, annual examinations, and full follow-up” assessments. We make sure our clients are meeting regulatory requirements in this area so they can keep their workforce safe and compliant. We can help you ensure your business is up to date with the latest regulations! IFTA Sticker Registration steps.

Our compliance team is dedicated to ensuring that all inquiries are handled in a timely manner. Once we have the information, it will be uploaded to our sophisticated platform so you can quickly access the data necessary for maintaining safety and compliance standards. Let us help you stay ahead of any potential issues with our fast and reliable service. Read about Texas DOT Numbers and USDOT Numbers.

Complete Registration Support

Our compliance team is here to make the registration process easy. We will help you register as an employer in the FMCSA Clearinghouse, and provide reminders and training to your drivers so they can do the same. It's not just mandatory - it's a key part of what helps us get query results quickly and efficiently. Let us simplify your workload – contact us today to get started! You will need driver qualification files.

Consent of Drivers Is Important

Obtaining authorization from drivers is a necessary part of running either a full or limited query. We're here to help you understand the difference between the different types of consent required and make sure your drivers provide their permission. If any driver fails to submit their consent form, we'll reach out with reminders until it's completed and then upload it right into your account. What are the Top 3 DOT paper-appointed Violations?


At, we aim to support employers, CDL drivers and Service Agents in meeting the requirements of the Commercial Driver’s License Drug and Alcohol Clearinghouse (49 CFR Part 382, Subpart G) as mandated by the Federal Motor Carrier Safety Administration (FMCSA). We are a private company independent from the DOT and FMCSA, so if you need assistance with any aspect of FMCSA Clearinghouse work, please don't hesitate to contact our team directly. Check out The Basics of Farm Exemptions. You will then have the ability to maintain complete motor carrier authority or broker.

    Summary: What Is the DOT Clearinghouse?

    • The DOT Clearinghouse is a secure, online database that provides access to controlled substance testing and drug and alcohol program information.
    • It serves as an electronic repository for employers in the transportation industry, including trucking companies and motor carriers, to manage their records related to drug and alcohol testing. How Much Does a Dot Number Cost
    • It also allows drivers to report positive results of their drug tests.
    • This system helps employers comply with requirements set by the Federal Motor Carrier Safety Administration (FMCSA), which is part of the United States Department of Transportation (DOT). Learn About FMCSA Registration
    • The Clearinghouse also enables state driver licensing agencies to easily check past test results when assessing applicants for commercial driver’s licenses (CDLs).